Masseuse Delivering Chair Massage

10 FAQs To Help Prepare Your Office For A Corporate Massage

The benefits of corporate massage go a long way – a really long way. Not only are routine corporate massage sessions beneficial to the staff who receive them, but your business also thrives with the newly added employee perk. Let’s be honest… Who doesn’t want to work for a company that has free massages available to anyone who wants or needs them?

Body Techniques has perfected our corporate massage services for every kind of setting. No matter if you’re looking to book a one-time employee celebration event or seeking to enhance the wellness package you offer employees, we make onboarding easy by handling the logistics.

And while we facilitate the nuts and bolts, businesses should keep a few things in mind as they prepare the office for our most popular service. In this article we’re highlighting our top 10 FAQs on how to plan for a corporate massage event.

Corporate Massage Event Planning Tips

Planning a successful corporate massage event starts with organization. At Body Techniques, we guide you step-by-step so you’re always ahead of the game. In your initial assessment, we’ll identify what kind of corporate massage you’re interested in:

  • Chair massage
  • Table massage
  • Reflexology

If you’re in the initial decision making stage and not sure what kind of massage would be best for your employees – ask them! Taking the time to add a benefit crafted around your staff’s specific wants and needs builds trust in their employer, which ultimately helps you avoid the fallout from a widespread resignation.

Now, onto our top 10 corporate massage planning FAQs.

1. How Soon In Advance Should I Book My Corporate Massage?

We’ve found clients have the best planning experience when they book a month in advance. Sometimes this isn’t possible, so we suggest a minimum of 2 weeks to plan your corporate massage event. Learn more about how corporate massage works here.

2. What Space Or Room Should We Use For The Session(s)?

Planning a one-time event at a health and wellness conference looks a little different than a recurring in-office corporate massage. Luckily, we’ve had plenty of experience with both and found the following works best:

Special events like conferences, fairs, and conventions typically have a designated area for the massage table to be set up ahead of time. This can either be around other vendors or in a quiet space to help participants tune out the bustling crowds.

In-office corporate massage – recurring or single sessions – ideally have a space or room that’s semi-private so the rest of your office isn’t distracted. Conference spaces, communal areas, or empty offices all work well for employees to trickle in throughout the day to receive a massage.

3. How Should I Notify Employees?

We all benefit from reminders. Blame social media or a world dependent on screens, but regardless you have to have a plan when it comes to marketing your employee event! Both single and recurring sessions can be included in your internal company newsletter or distributed by email. If you have a break room, create a flyer and hang it up! Bigger corporations can task department heads with relaying the who and what to help streamline communication.

All in all, there’s never a wrong way to notify employees about a perk like this.

4. What Else Can I Do To Host A Memorable Employee Event?

We love seeing employers going above and beyond for their team! If you’re looking to add a little something extra to your upcoming corporate massage, consider one of the following:

  • Company merchandise table: Think t-shirts, notebooks, tote bags, etc.
  • Refreshments: Set up a table with snacks, drinks, or go all out and get lunch catered.
  • Photo booth: If you’re hosting a big event, photo booths are a great way to encourage employee engagement and they’ll most likely share their pictures on social media! Two PR birds with one event.

5. Do I Need To Do Any Setup Preparations?

All you need to do is have a space for our certified Massage Therapists (MTs) to do their thing. On the day of your event, our MTs will arrive early to set everything up prior to the scheduled start time. Because each employee’s body is built differently, we take the time to listen to them and provide a comforting massage tailored to what they need. To make sure your event runs smoothly and as scheduled, you can utilize our proprietary booking software to keep everything on track.

6. What Can I Do To Promote Employee Attendance?

We already mentioned having special merch and refreshments to create interest in your upcoming corporate massage, but if you’re looking for something more, we’ve seen a lot of success when clients host raffles for prizes like full or have days of PTO. Other prizes we’ve seen include:

  • Preferred parking spots
  • Additional massage credits (recurring events)
  • Lunch
  • Technology like smart TVs and Apple products

If your organization decides to host a raffle, be sure to include it in your internal promotions of the event to create more buzz!

7. What If I Need To Cancel Our Corporate Massage Event Last Minute?

Even the most organized managers can’t plan for last minute schedule conflicts (hello COVID-19). If you need to cancel your event, notify your Body Techniques contact ASAP and we will help you navigate next steps. Never hesitate to reach out to us for additional support – we are here for you! Remember, this is all about showing gratitude for your employees. They’ll appreciate the event no matter what – even if it needs to be rescheduled!

8. How Can I Continue The Fun After The Event?

Keep the celebration going by sharing photos to your company social media accounts or add them in your next newsletter. Be sure to include any raffle prize winners should you decide to host a giveaway!

9. One-Time Events Or Recurring Corporate Massage Sessions: Which Is Better?

One-time events are great, but life happens. Deadlines creep and all employees may not be able to take advantage of this onsite benefit when the massage event is only hosted on one specific day. Instead, consider making this productivity-boosting benefit a regular occurrence in the office so that your team can all enjoy some rest and relaxation.

10. What If My Employees Cancel The Day Of?

If there are day-of cancellations, our massage therapists are able to fill those slots with employees who did not register in advance. If all appointments are filled, our MTs are able to put together a waitlist so that any last minute cancellations can be filled. We work hard to get everyone a session, and are always happy to return onsite if there are employees who did not get a chance to receive a massage.

If you do have recurring sessions and notice a large amount of employees are either cancelling or not RSVPing at all, we can support you in finding out why. Sending out an email survey or asking for direct feedback is always a great first step.

In the end, you can always rely on analytics to solidify the best next step. Body Techniques can provide you with analytics to gauge how many people received massages, cancellations, and how many people were on the waitlist.

Talk To Us About Your Corporate Massage Needs

Sometimes companies need an extra hand to manage workplace stress and show their employees they care. Body Techniques uses state-of-the art software and analytics tools to make your upcoming event a breeze. Talk to us today about how you can take your employee appreciation up a notch.

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